We are committed to the protection of any of your personal data processed through the usage of the website www.gsim.co.uk. This data protection policy is designed to provide you with comprehensive information on how your personal data is being processed by our company and your rights and claims under data protection law, especially the Data Protection Act 2018.

 

1. Who is responsible for processing your data and who can you contact?

Responsible for data processing:

GSI MAINTENANCE Ltd.

5th Floor

167-169 Great Portland Street

London

W1W 5PF

Registration no. 12663352

Phone number: +44 (0)33 34443040

 

2. What data is processed and what is our purpose and legal basis to process your data?

We process data (name, email and phone number) received from you in the course of initiating and establishing the contact, through the usage of our website (https://gsim.co.uk/contact/), in order to take steps prior to entering into a contract or to respond to your inquiry and for the associated technical administration.

 

Furthermore, should you use the contact form on our website to provide us with your feedback, we process the personal data (name, email address, contact telephone number) in the purposes of our legitimate interests to provide better services and inform you about it.

 

Should you consider applying for a job with us, we will process the following personal data: first name, last name, address, company, position, email, phone number, date of birth, education and any other information you will see fit to provide through your CV in order to evaluate and analyse your credentials in assessing whether you meet the requirements for a certain position / job within our organisation and in order to take steps prior to entering into a labour agreement.

Further details regarding the opportunities and the circumstances under which we consider your application, can be found here: https://gsim.co.uk/meet-our-experts/

 

Please keep in mind that failure to provide the “required” information, as it is mentioned on the respective forms, will lead to us not being able to process your request or job application, as the case may be.

 

 

 

3. Who receives your data?

Your personal data may be processed by GSI MAINTENANCE Ltd. only according to the purposes mentioned above and we will not publish or make your data public, in any other context.

If we commission a contracted processor, we will nonetheless remain responsible for the protection of your data. All contracted processors are under contractual obligation to keep your data confidential and to process these data within the scope we set out. The contracted processors commissioned by GSI MAINTENANCE Ltd. will only receive your data if these data are necessary to provide the respective services. These may include:

• IT service providers required for the operation and security of our IT systems
• Service providers commissioned for programming and maintenance of our website / applicant database.

 

4. How long will your data be stored?

• If you use the contact form on our website to send us your personal data, your data will be deleted as soon as we have processed your inquiry, or suggestion, as the case may be, but not later than 6 months.
• The data you send us through your CV, will be stored for a period of up to 6 months.

 

5. What are your data protection rights?

In accordance with the provisions of the data protection regulations, you have the following rights in connection to our processing of your personal data:

Right of access:

You have the right to obtain information from us concerning whether and to what extent we process your data.

Right to rectification:

If we process data that is incomplete or incorrect, you shall have the right to obtain rectification or completion of this data from us at any time.

Right to erasure:

You have the right to obtain from us the erasure of your data in the event that we have unlawfully processed this data or if processing this data constitutes a disproportionate infringement of your legitimate interests. Please note that immediate erasure may be barred on some grounds, e.g. statutory retention provisions.

Right to restriction of processing:

You have the right to obtain restriction of processing your data if:

• you contest the accuracy of the data, for a period enabling us to verify the accuracy of the data,
• the processing is unlawful, and you oppose the erasure of the data and request the restriction of their use instead,
• we no longer need the data for the intended purposes, but you require these data for the establishment, exercise or defence of legal claims, or
• you have objected to the processing of the data.

Right to data portability:

You have the right to receive the data, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit these data to another responsible party without hindrance from us, provided that the processing is carried out by automated means. If technically feasible, you have the right to have your data transmitted directly to another responsible party by us.

Right to object:

If we process your data on the basis of legitimate interests, you have the right to object to this processing, on grounds relating to your particular situation, at any time. We shall then no longer process your data unless we can demonstrate compelling, legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

You may exercise your above rights by sending a written, signed and dated request by email at datagdpr@gsim.co.uk, or by post to us at: 5th Floor, 167-169 Great Portland Street, London, W1W 5PF.

 

In addition to the above, you are also entitled to lodge a complaint regarding the processing of personal data, with the Information Commissioner’s Office — Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Helpline number: 0303 123 1113,  registration@ico.org.uk.

 

6. Use of social sharing

We do not use plugins for the social media services for social sharing functionalities. Instead, we merely set a text (“follow on Twitter”, “follow on Facebook” and “follow on LinkedIn”). These links do not transmit any data, such as your IP address, browser used, screen resolution, websites viewed, date and time, to the respective social media services.

 

However, if you click on a social sharing link while logged into your respective social media account, you can share the contents of our pages on your profile. This allows the social media service to assign your visit to our pages to your user account. Please note that as the provider of the pages, we are informed of neither the content of the transmitted data nor their use by Twitter, Facebook or LinkedIn.

 

7. Cookies

By accessing our website, you understand and agree that there is a cookies policy in place, as detailed below.

Google Analytics is a simple, easy-to-use tool that helps website owners measure how users interact with website content. As a user navigates between web pages, Google Analytics provides website owners JavaScript tags (libraries) to record information about the page a user has seen, for example the URL of the page.

The Google Analytics JavaScript libraries use HTTP Cookies to “remember” what a user has done on previous pages/interactions with the website.

Google Analytics supports three JavaScript libraries (tags) for measuring website usage: gtag.js, analytics.js, and ga.js. The following sections describe how each uses cookies.

gtag.js and analytics.js – cookie usage

The analytics.js JavaScript library is part of Universal Analytics and uses first-party cookies to:

• Distinguish unique users
• Throttle the request rate

When using the recommended JavaScript snippet cookies are set at the highest possible domain level. For example, if your website address is blog.example.co.uk, analytics.js will set the cookie domain to .example.co.uk. Setting cookies on the highest level domain possible allows measurement to occur across subdomains without any extra configuration.

gtag.js and analytics.js do not require setting cookies to transmit data to Google Analytics.

gtag.js and analytics.js set the following cookies:

Cookie Name	Expiration Time	Description
_ga	2 years	Used to distinguish users.
_gid	24 hours	Used to distinguish users.
_gat	1 minute	Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>.
AMP_TOKEN	30 seconds to 1 year	Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.
_gac_<property-id>	90 days	Contains campaign related information for the user. If you have linked your Google Analytics and Google Ads accounts, Google Ads website conversion tags will read this cookie unless you opt-out. Learn more.

 

Customization

Read the gtag.js Cookies and user identification guide to learn all the ways these default settings can be customized with gtag.js.

Read the analytics.js Domains & Cookies developer guide to learn all the ways these default settings can be customized with analytics.js.

Read the Security and privacy in Universal Analytics document for more information about Universal Analytics and cookies.

ga.js – cookie usage

The ga.js JavaScript library uses first-party cookies to:

• Determine which domain to measure
• Distinguish unique users
• Throttle the request rate
• Remember the number and time of previous visits
• Remember traffic source information
• Determine the start and end of a session
• Remember the value of visitor-level custom variables

By default, this library sets cookies on the domain specified in the document.host browser property and sets the cookie path to the root level (/). This library sets the following cookies:

Cookie Name	Default Expiration Time	Description
__utma	2 years from set/update	Used to distinguish users and sessions. The cookie is created when the JavaScript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmt	10 minutes	Used to throttle request rate.
__utmb	30 mins from set/update	Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.
__utmc	End of browser session	Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.
__utmz	6 months from set/update	Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.
__utmv	2 years from set/update	Used to store visitor-level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to Google Analytics.

 

Customization

The following methods can be used to customize how cookies are set:

• _setDomainName– Sets the domain to which all cookies will be set.
• _setCookiePath– Sets the path to which all cookies will be set.
• _setVisitorCookieTimeout– Sets the Google Analytics visitor cookie expiration in milliseconds.
• _setSessionCookieTimeout– Sets the new session cookie timeout in milliseconds.
• _setCampaignCookieTimeout– Sets the campaign cookie expiration time in milliseconds.
• _storeGac– Pass in false to disable the GAC cookie. Defaults to true

urchin.js – cookie usage

Historically, Google Analytics provided a JavaScript measurement library named urchin.js. When the newer ga.js library launched, developers were encouraged to migrate to the new library. For sites that have not completed the migration, urchin.js sets cookies identically to what is set in ga.js. Read the ga.js cookie usage section above for more details.

Google Analytics for Display Advertisers – cookie usage

For customers that are using Google Analytics’ Display Advertiser features, such as remarketing, a third-party DoubleClick cookie is used in addition to the other cookies described in this document for just these features. For more information about this cookie, visit the Google Advertising Privacy FAQ.

Content Experiments – cookie usage

For websites using Google Analytics content experiments, the following cookies are used for these features in addition to the other cookies described in this document:

Cookie Name	Expiration Time	Description
__utmx	18 months	Used to determine a user’s inclusion in an experiment.
__utmxx	18 months	Used to determine the expiry of experiments a user has been included in.

 

Optimize – cookie usage

For websites using Optimize, the following cookies are used in addition to the other cookies described in this document:

Cookie Name	Expiration Time	Description
_gaexp	Depends on the length of the experiment, but typically 90 days.	Used to determine a user’s inclusion in an experiment and the expiry of experiments a user has been included in.
_opt_awcid	24 hours	Used for campaigns mapped to Google Ads Customer IDs.
_opt_awmid	24 hours	Used for campaigns mapped to Google Ads Campaign IDs.
_opt_awgid	24 hours	Used for campaigns mapped to Google Ads Ad Group IDs
_opt_awkid	24 hours	Used for campaigns mapped to Google Ads Criterion IDs
_opt_utmc	24 hours	Stores the last utm_campaign query parameter.